Health Insurance for Postdoctoral Fellows in Krieger and Whiting
All Krieger and Whiting Schools postdoctoral fellows are eligible to use the Student Health and Wellness Center on the Homewood Campus. In order to do so, postdoctoral fellows are required to maintain adequate health insurance coverage to provide protection against unexpected accidents and illnesses. To this end, postdoctoral fellows are eligible to receive individual coverage on the Student Accident and Sickness Plan administered by Aetna Student Health, free of charge. If a postdoctoral fellow wishes to purchase additional coverage for family members, this must be done at his/her own expense, or with the financial assistance of their faculty advisor using non-sponsored sources. Domestic postdoctoral fellows may waive the University-sponsored plan. To do so, the postdoctoral fellow must provide evidence of an alternative or comparable policy (more information can be found at the Office of the Registrar). All international postdoctoral fellows are required to enroll in the University-sponsored plan to ensure sufficient local coverage.
Faculty and Staff Assistance Program (FASAP) for Postdoctoral Fellows in Krieger and Whiting
KSAS and WSE postdoctoral fellows are eligible for FASAP services, without charge, as a benefit of their appointments in the Krieger and Whiting Schools. FASAP provides suitable resources to assist fellows with the pressures and difficulties they may encounter over the course of their time at Johns Hopkins. It is our goal to assist individuals through difficult times and to help them develop a plan to remedy concerns. Some common concerns are stress, anxiety, and depression, substance abuse, life transitions, relationships, productivity, and financial stress. FASAP has offices located at Eastern High School, East Baltimore, and Bayview. KSAS and WSE postdoctoral fellows are also eligible for select Worklife programs, also sponsored by Work, Life & Engagement. These include the Back-up Care and Child Care Referral Programs which assist fellows with emergency care needs and ongoing child care placements. FASAP and Worklife: 443-997-7000 or firstname.lastname@example.org for assistance or to schedule an appointment.
Worklife programs also provide information about childcare services in the area. Postdocs are welcome to make use of this service.
Services for Postdoctoral Fellows with Disabilities
Short-Term Disability Insurance for Postdoctoral Fellows in Krieger and Whiting
Krieger and Whiting School postdoctoral fellows will be automatically enrolled for short-term disability insurance provided by The Hartford. To activate this benefit, postdocs should contact their local departmental administrator or appropriate HR representative immediately; and contact The Hartford at 800-303-9744. (http://www.benefits.jhu.edu/documents/JHU_telephonic_brochure.pdf.)
Access to O’Connor Athletic Center
Krieger and Whiting Schools postdoctoral fellows have full access to the O’Connor Recreation Center, free of charge. Postdoctoral fellows can gain entry to the Recreation Center by presenting their J-Card (Hopkins photo ID card) to the front desk. (Note: if the J-Card does not say “Postdoc”, it must be replaced and updated at the J-Card Office.)
Any postdoctoral fellow going to another country for Johns Hopkins University business purposes is automatically eligible for ISOS travel insurance and the Johns Hopkins Travel Registry.
Employment and Tax Information
Payroll for postdoctoral fellows is handled through the Student Employment Office. Federal regulations prohibit the Student Employment Office from entering non-US Citizens into the payroll system before a person’s physical arrival on campus. Due to the length of time necessary to process payroll, it can take a few weeks before payroll disbursement becomes normal.
Fellows must check in with their departmental administrators upon arrival to have their electronic I-9 (Employment Authorization) completed along with forms W4 and MW507 for submission to the Student Employment Office. Anyone with a valid SSN may fill in Section 1 of the I-9 online and must go to SES with their documentation to have there I-9 approved within the first three days of employment. Anyone who does not have a SSN must have an authorized University representative at SES complete the I-9 on their behalf. Non-resident aliens need to complete the JHU Foreign National Information Form (FNIF) while US Permanent Residents are not required to complete the form. The FNIF is used by the JHU Tax Office to ensure that earnings are taxed appropriately and must be furnished to the JHU Tax Office upon arrival. A copy of the form also needs to be supplied to the departmental administrator for the purposes of making sure payroll is entered properly into the JHU payroll system.
Departments are responsible for submitting hours and pay rate information to Student Employment. Neither the department nor the Student Employment Office can answer any tax or tax withholding questions. Postdoctoral fellows are subject to specific tax filing guidelines by the Internal Revenue Service (IRS) and may also be subject to filing state taxes. As a guide through this process the IRS provides Publication 970, which spells out all tax obligations for students.
The Career Center offers comprehensive confidential services to postdoctoral fellows. Services include: resume, CV, and cover letter critiques; assistance with interviewing, networking and searching for a job; career counseling for exploration of values, interests, and skills; workshops, employer information sessions, and a career resource library. Postdoctoral fellows have access to all of these services through J-Connect, the Career Center’s job-search database. J-Connect has information on upcoming career fairs, on-campus recruiting, and can schedule an appointment with a career counselor.
Office of International Students and Scholars (OISSS)
The Office of International Student and Scholar Services supports international students, scholars, postdoctoral fellows and faculty associated with the Homewood Campus of Johns Hopkins University. Through a variety of services and programs, OISSS staff members work to ensure that the legal, cultural, and other special needs of our international communities are met so that these individuals can achieve their academic and personal goals. Postdoctoral fellows are responsible for maintaining valid visa status while employed at Johns Hopkins University, and are encouraged to communicate and meet with OISSS representatives throughout their tenure to confirm compliance.
Johns Hopkins University Campus Ministries promotes and supports spiritual development, theological reflections, religious tolerance and social awareness among post-doctoral fellows, students, faculty and staff within the university community.
From movies to seminars to sports events to dance classes, there is always something going on at Homewood. Make sure you are on the list for Today’s Announcements and double check the calendar daily. Most activities are free and open to all.
Participants must be current Homewood and Peabody students, postdocs, faculty, staff, or Hopkins affiliate with a valid membership to the O’Connor Recreation Center and must show proper identification in order to participate. Participation may incur a fee/costs.
Johns Hopkins has over 20 competitive athletic men’s and women’s teams, ranging from fencing to lacrosse. Many games/matches are available and free to watch. Postdoctoral fellows can visit the Hopkins Sports website for the game/match schedules and for contact information for tickets. In addition, Baltimore is home to the Orioles and Ravens.
There are a number of University-wide and divisional-specific publications. Postdoctoral fellows can cisit the Johns Hopkins News Network website for a full listing of available publications.